Give Parents a Receipt for Tuition Fees

A tuition receipt is proof that a parent paid you. It protects you both: the parent has a record for their own budget, and you have a record if anyone asks later. In the LessonPro app, there are two ways to make one.

Record a payment and issue a receipt

If you sent an invoice, you do not need to make the receipt yourself. Open the invoice, tap Mark paid, pick how they paid and when, then tap Confirm paid. The receipt is made at once. How invoices work.

If the parent paid without an invoice, for example cash after a lesson:

1. On your dashboard, under Tools, tap Invoices.
2. Tap New receipt.
3. Type the Student or parent name. Saved clients appear under Pick a client.
4. Add Their phone (optional, only you see it) if you like.
5. Pick the Subject (optional). It helps your earnings by subject.
6. Under What was it for?, type something like "4 Mathematics lessons, October". Leave it empty and it says "Mathematics lessons".
7. Type the Amount paid (GHS).
8. Under How did they pay?, pick Mobile money, Cash, Bank transfer or Other.
9. Under When?, pick Now, Yesterday, 2 days ago or 1 week ago.
10. Check the name and the amount, then tap Create receipt.

Each receipt gets its own number, such as RCP-0001.

Share the receipt

The receipt opens with a gold PAID stamp, the payment method and the date. Tap Share link or Share PDF, then pick WhatsApp, SMS or email.

The parent opens a getlessonpro.com page, with no app and no account. It shows your name, your LessonPro code, your Ghana Card verified badge, who paid, what for, the amount and the PAID stamp. They can download the PDF from there.

The parent's phone number is never on the receipt or the PDF.

Made a mistake? Void or correct the receipt

A receipt is never deleted or quietly changed. If one is wrong, you cancel it, or replace it with a correct one. The old receipt stays on record.

To correct a wrong name, amount or date:

1. Open the receipt.
2. Tap Correct receipt. The editor opens with the details filled in.
3. Fix what is wrong, then tap save.

The old receipt is voided and a new receipt is issued with the next number. The two are linked, so anyone who opens the old link can see it was replaced.

To cancel a receipt with no replacement, for example a payment you never received:

1. Open the receipt and tap Void receipt.
2. Add a reason if you like. It is private and only you see it.
3. Confirm on the sheet.

The public link still opens, but it shows VOID with the date.

If the receipt came from an invoice, voiding it puts the invoice back to unpaid. You can then tap Mark paid again with the right details. To cancel the whole thing, open the paid invoice and tap Void invoice. That voids its receipt too.

You can also void and correct on the website, on your manage page. Nothing is ever deleted.

Every valid receipt counts in your earnings. Track your earnings and download a statement.